Post by dougr on Aug 13, 2011 17:47:58 GMT -6
Minutes for PAC August Meeting - Monday 8/8/11
The meeting was held at Godfather's Pizza.
Club President Bruce Fogle brought the meeting to order at 6:30PM.
Nine members were in attendance.
Treasurer's Report
***PAC Challenge Recap***
Income
Riders (48 + 1 comp) $1141.87
Extra Shirt Sales $30.00
Sponsor Fees $1150.00
Total $2321.87
Expenses
Insurance $309.00
T-shirts $707.50
Prizes $72.87
Purchase of a Gazebo $49.00
Post Office $114.36
Ice $39.90
Food $141.63
Sponsorship refund to Carhart $100.00
Porta-Potties $127.20 (bill is not yet received.)
Total $1661.46
Profit $660.41
***Club Treasury***
Balance at last meeting (7/11/11) $1845.90
7-12-11 Deposit $200.37
- $100.00 Sponsorship donation from Webster Co Coal
- $18.37 Preregistration from Active.com
- $12.00 Membership fee
- $50 Sponsorship donation from Autism Speaks/Brad Rose
7/19/11 Purchase of SAG stop tent from Walmart $49.00
7/20/11 Withdrew cash for PAC Challenge Registration Desk Change $400.00
7/20/22 Deposit Sponsorship donations: $100-Scott Audas, $50-Anonymous $150
7/21/11 Purchase of food for the PAC Challenge from Walmart $141.63
7/21/11 Purchase of Tee Shirts for PAC Challenge $707.50
7/23/11 Purchase of ice for PAC Challenge from Sureway $39.90
8/4/11 Deposit $1783.50
- $300.00 Sponsorship donation from Ahlstrom
- $78.50 Check from Active.com for online registrations
- $400.00 Deposit of PAC Challenge registration desk change
- $925.00 Day of event Rider registration fees
- $30.00 Day of event tee shirt sales
- $50.00 Two Late Mail-in pre-registration
Balance on 8/8/11 $2641.74
Old Business
Comments from PAC Challenge riders:
--Keep the cold rags at the stops.
--Stay with arrows for marking routes.
New Business
The members present voted for the following:
--Refund the donation to Carhartt since their Logo was omitted from the tee shirts. A check for $100 was given to Beth Stuttler to deliver.
--To donate $50 to the local Women's Triangle Recovery House, Inc. A check was given to Brad Rose to deliver.
--To donate $100 to the Hopkins County Family Y. Doug Robinson to deliver a check to the Y.
--To donate $50 to Dee Clayton's team in the Evansville "Race for the Cure". David Hack to determine the best way to deliver the check.
Meeting adjourned at 7:15PM.
The meeting was held at Godfather's Pizza.
Club President Bruce Fogle brought the meeting to order at 6:30PM.
Nine members were in attendance.
Treasurer's Report
***PAC Challenge Recap***
Income
Riders (48 + 1 comp) $1141.87
Extra Shirt Sales $30.00
Sponsor Fees $1150.00
Total $2321.87
Expenses
Insurance $309.00
T-shirts $707.50
Prizes $72.87
Purchase of a Gazebo $49.00
Post Office $114.36
Ice $39.90
Food $141.63
Sponsorship refund to Carhart $100.00
Porta-Potties $127.20 (bill is not yet received.)
Total $1661.46
Profit $660.41
***Club Treasury***
Balance at last meeting (7/11/11) $1845.90
7-12-11 Deposit $200.37
- $100.00 Sponsorship donation from Webster Co Coal
- $18.37 Preregistration from Active.com
- $12.00 Membership fee
- $50 Sponsorship donation from Autism Speaks/Brad Rose
7/19/11 Purchase of SAG stop tent from Walmart $49.00
7/20/11 Withdrew cash for PAC Challenge Registration Desk Change $400.00
7/20/22 Deposit Sponsorship donations: $100-Scott Audas, $50-Anonymous $150
7/21/11 Purchase of food for the PAC Challenge from Walmart $141.63
7/21/11 Purchase of Tee Shirts for PAC Challenge $707.50
7/23/11 Purchase of ice for PAC Challenge from Sureway $39.90
8/4/11 Deposit $1783.50
- $300.00 Sponsorship donation from Ahlstrom
- $78.50 Check from Active.com for online registrations
- $400.00 Deposit of PAC Challenge registration desk change
- $925.00 Day of event Rider registration fees
- $30.00 Day of event tee shirt sales
- $50.00 Two Late Mail-in pre-registration
Balance on 8/8/11 $2641.74
Old Business
Comments from PAC Challenge riders:
--Keep the cold rags at the stops.
--Stay with arrows for marking routes.
New Business
The members present voted for the following:
--Refund the donation to Carhartt since their Logo was omitted from the tee shirts. A check for $100 was given to Beth Stuttler to deliver.
--To donate $50 to the local Women's Triangle Recovery House, Inc. A check was given to Brad Rose to deliver.
--To donate $100 to the Hopkins County Family Y. Doug Robinson to deliver a check to the Y.
--To donate $50 to Dee Clayton's team in the Evansville "Race for the Cure". David Hack to determine the best way to deliver the check.
Meeting adjourned at 7:15PM.